CIS payroll administration
Organise operative hours and agreed rates, flag missing details, prepare payroll information and support the weekly CIS process to the agreed cut-off.
The back office built for scaffolding
Build the work.
We’ll control the paperwork.
Specialist support for CIS payroll administration, timesheets, invoicing, health and safety records and ScaffProof job evidence—without adding another full-time office salary.
15 minutes · No obligation · No long contract
01
CIS payroll
02Health and Safety
03Records
04Site files
The problem
From hours worked to money paid—one controlled weekly process.
When hours arrive through messages, subcontractor details are incomplete and job records sit across different spreadsheets, payroll becomes stressful and invoices are delayed.
ScaffLedger brings the weekly information together, checks what is missing and keeps payroll, billing and records moving to an agreed timetable.
What we handle
The weekly admin that keeps work moving.
One specialist partner for the recurring administration between your operatives, sites, customers and accounts.
Timesheets & labour records
Collect, check and organise weekly hours before missing information becomes a payroll problem.
Invoice administration
Prepare approved invoice information, maintain a clear tracker and keep billing moving.
Quotes, variations & applications
Organise approved job information into clear commercial records so instructed work is captured and ready for billing.
Health & safety records
Keep agreed workforce, PPE, harness, training and routine health and safety records organised and easy to retrieve.
Site files & weekly reporting
Organise routine site paperwork and give the owner one concise view of outstanding actions and priorities.
Service boundary: Every engagement is defined in writing. CIS verification, deductions, statements and statutory submissions are provided only where expressly included and appropriately authorised. ScaffLedger provides administration and workflow support—not scaffold design, RAMS approval, inspections, certification, technical safety decisions, tax or legal advice.
The weekly control cycle
Information in.
Control out.
ScaffLedger works to agreed cut-offs, responsibilities and approvals. Your existing site information is turned into an organised weekly office process.
Collect
Operative hours, job records and agreed supporting information arrive through the defined route.
Check
Missing hours, rates, references or documents are identified before the weekly deadline.
Prepare
CIS payroll information, invoice records, registers and site files are organised for the agreed approval.
Report
The owner receives one concise summary of completed work, exceptions and actions requiring a decision.
ScaffProof · Job evidence service
If it happened on the job, the record should prove it.
Site photographs, instructions, additional work, labour information and approved paperwork are organised into one controlled job record. ScaffLedger turns everyday site information into a clear evidence pack before it disappears into messages and spreadsheets.
- Original agreed scope
- Dated site evidence
- Variations requiring approval
- Invoice-ready actions
- Handover documents supplied by the authorised person
- One complete job timeline
Illustrative example. Your report is configured around the workflow agreed in your scope.
WEEKLY OWNER SUMMARYFriday control report
ExampleCompleteHours received and checkedReadyPayroll information prepared
EXCEPTIONS REQUIRING ACTION
01
Missing operative informationOwner decision required before agreed cut-off
Action02
Variation awaiting approvalSupporting job record prepared
ReviewSCAFFLEDGERClear actions · Clear ownership · Clear next steps
Founding-client offer
30DAYS
One defined founding-client trial
Scope agreed before work begins
A controlled first month
Prove the value before making a commitment.
We select one genuine office bottleneck—or one live job for ScaffProof—agree exactly what ScaffLedger will handle and build a repeatable weekly routine around it.
- 01A written scope
The tasks, information needed, cut-offs, approvals and responsibilities are agreed before work starts.
- 02Four weeks of delivery
ScaffLedger runs the agreed process and flags missing information or decisions before they hold up the week.
- 03A weekly owner summary
One concise view of completed work, exceptions and the actions that still need your approval.
- 04A measured review
At day 30, we assess time saved, deadlines controlled and outstanding actions reduced. Continue only if the service has delivered value.
After the free review, we provide a written scope and price for the trial based on the workflow selected and the size of your operation. Any ongoing service is agreed separately after the day-30 review. No long contract.
Discuss a trial →How it works
Clear actions. Clear ownership. Clear next steps.
- 1
Confidential review
A focused 15-minute conversation about your team, current systems and biggest office bottleneck.
- 2
Defined scope
We agree the service, cut-off times, approvals, information flow and measures of success before work begins.
- 3
Weekly control
You receive a straightforward summary covering payroll readiness, invoices, missing records and next priorities.
- 4
Continue only if it works
At the end of the trial, keep the service only if it has delivered useful, measurable value.
SCAFFOLD
FOCUSED
FOCUSED
Why ScaffLedger
Not generic virtual assistance.
ScaffLedger is shaped by direct experience of scaffolding operations—the pressure of organising labour, payroll information, paperwork, invoicing and live sites at the same time. The service is designed around the language, pace and weekly rhythm of the trade.
One accountable back-office routine—from operative hours and CIS payroll preparation to invoices, records and outstanding actions.Specialist support. Clear responsibilities. Weekly control.
Straight answers
Know exactly what you’re handing over.
Does ScaffLedger replace our accountant?
No. ScaffLedger controls the agreed weekly administration and works alongside your existing accountant or finance professional. Responsibilities are documented before the service begins.
What can the CIS payroll service include?
Depending on the agreed package: collection of approved hours and rates, subcontractor information checks, CIS verification support, deduction calculations, payment schedules, statements and return preparation or submission where appropriately authorised.
Do we have to replace our current systems?
No forced software change. The first step is to understand how information currently arrives, then define the simplest controlled process around the tools your company already uses.
How do we stay in control?
Your company retains approvals. Agreed cut-offs, access, responsibilities and escalation points are recorded, with a concise weekly summary showing exceptions and actions requiring a decision.
What does ScaffLedger not do?
We do not provide scaffold design, approve RAMS, carry out inspections or certification, make technical safety decisions, give tax or legal advice, or commit your company commercially without authority.
Take the first step
Office work should not follow you home.
Request a confidential 15-minute review by email. We’ll identify the biggest weekly bottleneck and explain what a defined founding-client trial could look like for your business.
Email hello@scaffledger.co.uk →